A DPIA is a process designed to help organizations identify and minimize the data protection risks of a project. It is a key requirement under GDPR for processing activities that are likely to result in high risks to individuals’ rights and freedoms.

DPIAs are mandatory for any processing that is likely to result in a high risk to the rights and freedoms of individuals, such as large-scale processing of sensitive data, systematic monitoring, or new technologies. It should be conducted before starting the processing.

Steps include describing the processing activity, assessing its necessity and proportionality, identifying and assessing risks to individuals, and detailing measures to mitigate those risks. The process involves consultation with stakeholders and data subjects where appropriate.

DPIAs should be conducted by individuals with knowledge of the processing activity and data protection principles. This often involves the DPO, legal advisors, and IT staff. External experts can also be engaged to ensure a thorough assessment.

Benefits include identifying and mitigating data protection risks, ensuring compliance with GDPR, enhancing trust with data subjects, and avoiding potential fines and reputational damage. It demonstrates a proactive approach to data protection.